Celgene Sr. Administrative Assistant Hematology/Oncology (Contract) in Mississauga, Ontario


Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, ​quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

The Senior Administrative Assistant (Contract), will be responsible for providing key administrative and critical process support to the members of the Hematology/Oncology Business Unit.

Responsibilities will include, but are not limited to, the following:

  • Scheduling and organizing internal / team / sub-team meetings.

  • Processing and tracking departmental budgets.

  • Managing outside courier, mail and fax handling for Business Unit.

  • Processing and tracking confidentiality agreements and master services agreements as per company SOP. Also responsible for refining SOP as required to ensure 100% compliance and quickest turnaround times.

  • Organizing central filing / record retention systems as per company SOPs. Updates SOP as appropriate.

  • Continually managing staff calendars, and departmental planning calendars to ensure most efficient and effective use of staff time. Arranges travel itineraries on an exceptional basis.

  • Ensures all training materials for new hires are current, properly filed and on hand. Sources additional materials and handles needed changes. Sets up customized on-boarding schedule in collaboration with HR.

  • Managing docket review process ensuring it meets SOP requirements and timelines.

  • Managing literature and promotional material inventory, ordering and requests.

  • Actively participating in weekly meetings.

  • Is the voice of Celgene Canada to customers calling into the business unit, developing relationships where appropriate.

  • Is the face of the business unit with internal colleagues, developing very strong working relationships.

  • Champions Celgene values.

Abilities / skills / knowledge required:

  • A business / administrative school graduate or equivalent in industry experience.

  • 3 years of experience as an administrative assistant preferred. Experience supporting marketing and/or sales in the pharmaceutical / biotech industry an asset.

  • Must be a team player and be willing to work in an environment where individual initiative and accountability to the team and professional maturity are required.

  • Must have strong PC experience; MS Office and Outlook expertise.

  • Must have excellent written and oral communication skills in English; bilingual French is preferred.

  • Must have demonstrated relationship building abilities with internal colleagues and external customers / suppliers.

  • Must have a demonstrated ability to build / modify / follow key processes within the department and the organization.

  • Must be able to work with limited day-to-day supervision.

  • Must have a demonstrated ability to multitask and show a high level of organization.

This is a contract position.



At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients. Our vision as a company is to build a major global biopharmaceutical corporation while focusing on the discovery, the development, and the commercialization of products for the treatment of cancer and other severe, immune, inflammatory conditions.

“At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients.”

There are more than 300 clinical trials at major medical centers using compounds from Celgene. Investigational compounds are being studied for patients with incurable hematological and solid tumor cancers, including multiple myeloma, myelodysplastic syndromes, chronic lymphocytic leukemia (CLL), non-Hodgkin’s lymphoma (NHL), triple-negative breast cancer and pancreatic cancer. As committed as we are to clinical accomplishment, we are equally committed to patient support, which is a guiding principle at Celgene. We believe all who can benefit from our discoveries should have the opportunity to do so. Celgene puts patients first with industry-leading programs that provide information, support and access to our innovative therapies.

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.COMMITTED TO IMPROVING THE LIVES OF PATIENTS WORLDWIDE