Celgene Administrative Assistant, CAR-T QA/QC in Summit, New Jersey

Description

Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, ​quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

Administrative Assistant, CAR-T QA/QCSummit, NJ

SUPERVISOR

Head of QC & QA Leadership

DEPARTMENT

CAR T, GPDO

PREREQUISITES

H.S. diploma or equivalent required, college degree preferred, minimum

3-5 years supporting at executive level required. Relevant experience preferred.

The Roles and Responsibilities of the Sr Administrative Assistant / Coordinator include, but are not limited to, the following:

  • Supports Quality Assurance & Quality Control teams as primary function; Assists Manufacturing & Operations if the administrative assistant of MFG/OPS is unavailable.

  • Assists in the deployment of site functions, needs, and events

  • Serves as a leader for team building, supporting project EFFORTS, AND resolves issues for office needs

  • Supports management in general administrative and clerical duties for day-to-day operations

  • Promotes and manages cross functional site events, team building activities, and culture

  • Prepares and serves as communicator on initiatives and enhances the flow of communication

  • Manages calendars, meetings, supporting events with discretion for management, as requested

  • Manages all international/domestic travel bookings, as needed

  • Handle highly confidential information and draft/distribute agendas, communications, announcements and slides

  • Manages the budgets, contracts, and coordinates cross functionally, as needed

  • Assures project coordination and communication with team in the deployment and execution process of department initiatives

  • Facilitates organization and conduct of meetings utilizing video-conference, teleconferencing, and Webcast meetings

  • Prepares PowerPoint presentations, as needed

  • Assist as back up for other Coordinators, Project Manager, and SharePoint activities

  • Maintain department lists, charts and sub teams lists

  • Trouble shoot applications and company issues

  • Communicate and handle incoming and outgoing electronic communications on behalf of site

  • Organizes, leads, and facilitates logistics and meeting planning for offsite and onsite meetings;

    arranges guest speakers, staff training, and team building events.
  • Works independently and uses discretion to determine which activities require involvement of different departments

  • Performs Office Manager duties and ensures workload balance between department

    Coordinators
  • Acts as an ambassador and point of contact

  • Partners with other departments to resolve issues and facilitate resolutions.

  • Ensures compliance with the Record Retention Program

  • Oversees relocation, space planning, and executes onboarding of new staff

  • Submits, processes, tracks, and audits expense reports, contracts, and purchase orders as needed

  • Responsible to coordinate best practice sharing with other admins and coordinators

  • Leads ad hoc projects as requested

    Skills/Knowledge Required:

  • 3-5 years’ experience supporting at the executive level

  • Excellent calendar management skills, including the coordination of complex executive meetings

  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, SharePoint

  • Knowledge of MS Project, Visio MS Project Server and One Pager Pro

  • Excellent interpersonal and organizational skills a must

  • Demonstrated ability to work well with others within and across functions/teams

  • Work independently and with very minimum supervision and direction

  • Capable of managing meetings within a multicultural environment

  • Ability to adapt behavior to situation

  • Be adaptable to changing needs constantly

  • Negotiation skills

  • Team oriented

  • Change Agent in an ever-evolving environment

  • Able to demonstrate tenacious follow-up

  • Good analytical and planning skills

  • Strong communication skills both written and verbal

  • Proactive

#LIPOST

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.COMMITTED TO IMPROVING THE LIVES OF PATIENTS WORLDWIDE

At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients. Our vision as a company is to build a major global biopharmaceutical corporation while focusing on the discovery, the development, and the commercialization of products for the treatment of cancer and other severe, immune, inflammatory conditions.

“At Celgene, we seek to deliver truly innovative and life-changing drugs for our patients.”

There are more than 300 clinical trials at major medical centers using compounds from Celgene. Investigational compounds are being studied for patients with incurable hematological and solid tumor cancers, including multiple myeloma, myelodysplastic syndromes, chronic lymphocytic leukemia (CLL), non-Hodgkin’s lymphoma (NHL), triple-negative breast cancer and pancreatic cancer. As committed as we are to clinical accomplishment, we are equally committed to patient support, which is a guiding principle at Celgene. We believe all who can benefit from our discoveries should have the opportunity to do so. Celgene puts patients first with industry-leading programs that provide information, support and access to our innovative therapies.